Legend to the table:
Hospital: the site of the class
Class: a special number for each time the same class is held
Key: the primary key (never changes) for the content of this particular class
ClassName & Abstract shows the name of the class, and the name itself is a hyperlink to a webpage where an abstract and other details of the class are displayed.
Capacity (Max): maximum seats available
Onsite: if this checkbox is ticked, it means that students can complete attendance formalities onsite even if they have not make a booking
External: if this checkbox is ticked means that the class is open to interested people from other hospitals or professions to attend
Booked: shows the current number of students booked for this class, and used together with the Capacity figure, gives an indication of how popular the class is, and whether waiting to make a booking might result in not being able to get a seat. The green button in this column links to a list of the students who have made bookings: this may assist you in making travel or work arrangements with other people from your hospital or department to attend the class.
Completing Attendance Formalities
Register: indicates the time that the reception counter will start operating to process documentation of class attendance. As a rule, this will rely on one of the following methods
- scanning your staff RFID card (for staff members)
- scanning NHIB card (for visiting doctors)
- keying in your External Student Number manually
- keying in your staff code (PingJi staff)
- signing attendance forms (for medical society points)
For classes/workshops lasting less than 4 hours, reception starts 15 minutes before the class is due to commence. For activities ≥ half-day, reception begins 30 minutes before class.
Validating Attendance is the Student's Responsibility
We try to make the process of signing in and out of a class as simple and quick as possible, but since the end of 2007, most mistakes are due the students.
We use a computer at each entrance to a classroom to facilitate processing, and you can sign-in and out at any of them: it is not necessary to return to the same machine that you signed-in on. Most important is to ensure that the flag for SIGN-IN/SIGN-OUT is set to the right mode. If you come at the recommended time for classes, our staff will assist to make sure you get this right. However, after the class has commenced, students are relied on to manage this on their own. The most common error is to SIGN-OUT first. This makes any later entries invalid. If you have a problem, speak to our onsite staff. Once you leave the classroom area, your right to query equipment failure is forfeited. If equipment does fail, we may ask you to manually sign an attendance form, or to rescan your card after the problem is fixed. Results will be available on our website the next day. You have 10 working days from the advertised date of the class to query any discrepancies; after that, no further adjustments to computer records will be made.
Beware: finish times are mainly to reserve the classroom. Depending on circumstances, classes may end earlier than the advertised time. Sign-out formalities will be conducted until all onsite students have been processed (an average of around 10 minutes even for meetings of over 700 people on the 12th floor). The data is then uploaded to the central database, and onsite computers dismantled and stored. Students returning from 'elsewhere' and finding the class over, will receive no credit for attendance. If called away before the end of the class, you should sign out as as you leave, and not bet on when the class will finish!
Constraints to Registration for Classes
- Can only book this month and next month. (People who book more than two months in the future tend to have difficulty keeping their appointments).
- In general, staff are encouraged to attend classes at their own hospital, but there are some exceptions:
- Staff at branch hospitals may also register for, and attend, classes at the main hospital. However, staff at the main hospital may not register for classes at peripheral hospitals because the capacity of the lecture rooms is limited.
- Fire drill lectures MUST be attended at your own hospital, because of the need to familiarize yourself with safety equipment used in you working environment.
- Distance education programs MUST also be attended at your own hospital, for obvious reasons.
- The major exception is for League Hospital Conferences, when we all gather at one of the hospitals. This is the only occasion that main hospital staff will have reason to book at another hospital.
- Classes will be available for registration until the designated capacity of the classroom (column Max) is filled. After that, the item will no longer appear in the list of available classes [book Class]
- Fire drill lectures may NOT be double-booked. If a class schedule becomes inconvenient for you, first make sure that you have cancelled any previous bookings [My Bookings] before proceeding to register for a different class.